Equipment, PM Schedules, Work Orders, Downtime, Calibration, Parts and Purchasing — Inside the QMS
Clause 7.1.5 of ISO 9001 asks whether your measuring equipment is maintained and calibrated. Clause 8.5.1 asks whether production runs under controlled conditions, which includes suitable infrastructure. Clause 8.7 asks what you did about the parts that ran while the machine was drifting. The answers live in maintenance records — and in most plants those records sit in a separate CMMS, a spreadsheet or a clipboard that the quality system never sees.
Synesis QMS closes that gap by building the maintenance workflow into the quality system. The Asset Management group gives maintenance the tools of a full CMMS — equipment master, preventive maintenance schedules, work orders with task checklists, labor and parts, downtime tracking with failure codes, calibration, a tool crib, spare parts with a stock ledger, maintenance vendors and purchasing — while sharing one database, one user directory, one approvals inbox and one audit trail with document control, nonconformance, CAPA, audits and management review.
One source of truth per fact. A machine's meter reading is the latest reading on file. Work-order labor, downtime hours and part cost are derived from the labor rows, the downtime event and the stock ledger — never typed into a summary field. A preferred vendor on a part is mirrored into the part record, not maintained twice. That discipline is what makes the reliability numbers on the dashboard and in management review trustworthy.
Assets, Tags, Meters, Timeline
Asset tag, location hierarchy, supplier, commissioning date, service contract, acquisition cost, meter readings and status (in service, down, quarantined, retired). A timeline tab shows every work order, calibration and downtime event for the machine.
Calendar or Meter Triggers
PM schedules by calendar interval or meter reading, with task templates and parts kits copied into each generated work order. Completing the work order rolls the schedule forward and updates the equipment's last and next service.
Preventive · Corrective · Safety
Task checklists with required checks; completion is blocked until required steps pass, and a failed required check raises a Quality Event. Labor rows and issued parts roll up to the work order's hours and cost automatically.
MTTR Measured Once
Log an unplanned downtime and the equipment goes down and a corrective work order opens. Closing the event returns the machine to service and mirrors hours and root cause to the work order; critical equipment or long stoppages raise a nonconformance.
ISO 9001 · 7.1.5
Calibration assets with specifications, due dates and record history including as-found readings. An out-of-tolerance result opens an impact assessment covering product made since the last good calibration, which can raise an NC.
Signed Movements, Reorder
Every receipt, issue and adjustment is a signed movement; balances cannot go below zero. Low-stock and fits-equipment views; reorder creates one draft purchase order per preferred vendor.
Checkout · Return · Repair
Tools with home bins, checkout and check-in history, due-back dates on the calendar and an in-repair state for damaged returns. Tool returns show in each employee's task inbox.
Approved Through My Approvals
Maintenance vendors are suppliers in the same supplier module quality uses. Purchase orders above your threshold route to the approvals inbox; receipts post stock movements and rejected quantity raises a nonconformance.
Closed-Loop Corrective Action
A CAPA action that requires maintenance work is dispatched as a work order. Completing the work order completes the action, and the CAPA record shows the evidence.
PM compliance, open and overdue work orders, downtime and MTTR by equipment, calibration due, low stock and purchasing status on one page.
"Equipment Reliability & Maintenance" is a standing section of the management review report, generated from the same records — clause 9.3 evidence with no re-typing.
PM compliance, parts reorder, tool checkouts, equipment master, downtime and reliability, purchasing status — each with an Excel export for the people who still want the spreadsheet.
Maintenance, tools, parts, locations and purchasing are permission modules in the same security matrix as quality — technicians see their work, quality sees the evidence.
See PM schedules, work orders, downtime, calibration and purchasing working alongside CAPA and audits in a live demo.
Request a QMS Demo